When you register for a plan and set up your invitation, we collect:
When a host invites you to their event through WeddingFlow PH, we may collect (as entered by you or the host):
We use the information we collect to:
We do not sell your personal data, or your guests' personal data, to third parties.
When you (as a host) invite guests through WeddingFlow PH, you are the one entering, uploading, or importing your guests' names and contact details into the platform. In this relationship, you are responsible for having the appropriate basis to share your guests' information with us — for example, that you have their permission to add them to your guest list and invite them to interact with your invitation.
WeddingFlow PH acts as the platform that stores and displays this information on your behalf, at your instruction, so you and your guests can use the RSVP, check-in, and photo-sharing features. If a guest wants their data removed, they may contact us directly at contact@weddingflowph.com, or ask the host who invited them to remove it from their guest list.
We only share personal data with the following categories of third parties, and only as needed to run the service:
| Who | Why |
|---|---|
| Your bank / e-wallet provider | Processing your QR code payment when you scan and pay for a plan or add-on. We never receive your account credentials. |
| Our web hosting provider | Storing your account, event content, and uploaded media securely. |
| Google (Sign-In) | Verifying your identity if you choose to register or log in with your Google account, instead of a password. This is separate from Google Ads below — we only receive your name, email, and Google account ID, never your Google password. |
| Meta (Facebook/Instagram), TikTok, and Google Ads | Advertising and conversion tracking on our marketing pages (e.g. this website and the registration page) — see Section 5. |
| Email delivery service | Sending account, payment, and invitation-related emails. |
We may also disclose information if required by law, to protect the rights and safety of WeddingFlow PH, our users, or the public, or in connection with a business transfer (e.g. if WeddingFlow PH is acquired or merges with another entity) — in which case we'll notify affected users beforehand where practical.
We use a small number of cookies and tracking scripts:
These advertising tools may place cookies in your browser and use information about pages you visit (such as our pricing or registration page) to measure ad performance and, in some cases, show you relevant ads elsewhere. You can control or disable these cookies through your browser settings, or opt out of interest-based advertising via each provider's own tools (e.g. Meta's Ad Preferences, Google's Ads Settings, and TikTok's Privacy Policy).
Your invitation and its data (photos, guest list, RSVP responses, event details) remain active for the validity period of your plan (1 or 2 years from the date of payment, per your chosen plan). When your plan expires:
Account-level information (your name, email, and payment records) may be retained for a reasonable period afterward for accounting, fraud-prevention, and legal-compliance purposes, even after your invitation data has been deleted.
You don't have to wait for expiry — you can permanently delete an individual event, or your entire account, at any time from your dashboard, protected by a type-to-confirm step so it can't happen by accident. The moment you confirm, that event's (or your whole account's) invitation data — guests, photos, videos, background music, RSVP responses, and every setting — is erased from our servers immediately and irreversibly. We cannot recover or access any of it afterward, whether you deleted it yourself or asked us to. As above, we still retain the same minimal registration and payment record (your name, email, event type, plan, and payment reference/date) after a self-initiated deletion, for the same accounting, fraud-prevention, and legal-compliance reasons — never the actual content of your invitation.
We take reasonable technical and organizational measures to protect your data, including password hashing/encryption, restricted access controls, and file-type/size validation on all uploads. If you sign in with Google instead of a password, authentication is handled entirely by Google — we never receive or store your Google password. However, no method of storage or transmission over the internet is 100% secure, and we cannot guarantee absolute security. If we become aware of a data breach affecting your personal information, we will notify you and, where required, the National Privacy Commission, in accordance with Philippine law.
Under the Philippine Data Privacy Act of 2012 (Republic Act No. 10173) and similar data protection laws that may apply to you, you have the right to:
To exercise any of these rights, contact us at contact@weddingflowph.com. We'll respond within a reasonable time.
WeddingFlow PH accounts (the login used to manage an invitation) are intended for use by adults. This applies regardless of event type — including Debut and Birthday invitations, where the celebrant or attendees may themselves be minors. We do not knowingly collect personal data directly from children; instead, any guest information involving a minor (for example, a debutante's 18 Roses/18 Candles list, or a child's birthday guest list) is entered and managed by the adult host or their parent/guardian, who is responsible for having the right to share it. If you believe a child has registered their own account or provided us with personal data directly, please contact us at contact@weddingflowph.com and we will remove it.
WeddingFlow PH is operated from the Philippines and is available to hosts and guests anywhere in the world, including Filipinos living abroad. By using our service, you understand that your information will be processed and stored on servers located in, or accessible from, the Philippines, and that Philippine law governs how we handle your data, as described in this Policy.
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. If we make material changes, we will update the "Last updated" date above and, where appropriate, notify active account holders by email. Continued use of WeddingFlow PH after changes take effect means you accept the updated Policy.
